Documentation

Complete guide to using Invox for automated invoice management

Quick Start

  1. 1

    Sign Up

    Create an account using your Google account. This will also set up the Gmail integration.

  2. 2

    Connect Gmail

    In the dashboard, click "Check Email" to authorize Invox to access your Gmail inbox for invoice emails.

  3. 3

    Upload or Auto-Fetch

    Upload invoices manually or click "Check Email" to automatically fetch invoices from your inbox.

Features

AI-Powered Extraction

Uses Google Gemini AI to extract invoice data including:

  • Invoice number
  • Vendor name
  • Total amount and currency
  • Invoice date and due date
  • Line items and descriptions

Gmail Integration

Seamlessly integrates with Gmail to:

  • Automatically monitor your inbox
  • Fetch invoice emails and attachments
  • Process PDFs and images
  • Secure OAuth 2.0 authentication

Smart Dashboard

Manage all your invoices in one place:

  • View total, approved, and pending invoices
  • Filter and search invoices
  • Review and edit extracted data
  • Export to Excel/CSV

Manual Upload

Upload invoices directly:

  • Drag and drop PDF files
  • Support for multiple file formats
  • Batch upload multiple invoices
  • Instant AI processing

API Reference

Backend API

The Invox backend provides a RESTful API for invoice management:

POST /api/invoices/upload

Upload and process invoice files

GET /api/invoices/my-invoices

Get all invoices for current user

PUT /api/invoices/{id}

Update invoice data

POST /api/invoices/check-email

Fetch invoices from Gmail

Frequently Asked Questions

How accurate is the AI extraction?

Our AI achieves 99% accuracy on standard invoices. You can always review and edit extracted data before approving.

Is my Gmail data secure?

Yes! We use OAuth 2.0 authentication and only access invoice-related emails. We never store your Gmail password.

What file formats are supported?

We support PDF files and common image formats (JPG, PNG). The AI can extract data from both typed and scanned invoices.

Can I export my invoice data?

Yes! You can export all your invoices to Excel or CSV format for further analysis or integration with other tools.

Ready to get started?

Start automating your invoice management today